The launch of version 3.0 of ScoreExpress is planned on Februari 3, 2026.
The new version is a major shift in how we work with accounts and users of the ScoreExpress platform.
Below is a detailed description of the changes that are coming as well as the things you need to take into account during the transition.
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What's new in Version 3?
Separation of Organisations and User Accounts
Up to version 2.6 the organisation and the user account you use to log in to the platform have been one and the same. In version 3 we separate the two, with an organisation as the global entity within which competitions are organised and users that are part of an organisation (or multiple organisations).
The Organisation
The organisation is the central entity of ScoreExpress. All events (competitions) belong to a specific organisation. All settings that are part of way you organise your competitions such as general settings, default settings per discipline, import templates, display layouts will be part of your organisation.
User Accounts
The user account will now be an entity separate from the organisation. You will be able to add multiple users to your organisation.
The idea is for each person that is involved in the organisation of your events to have a personal account, with which they can login and work on events in the organisation. This way you can add and remove users that have access to your organisation along the way, without having to change and distribute passwords to everybody.
It will also be possible for one user to be part of multiple organisations.
Organisation User Roles
Users that are part of your organisation are assigned a specific role. For now this is limited to two options.
Organiser
As a user with the organiser role, you can do everything within the organisation that has to do with the organisation of events. This basically corresponds to everything you have been able to do as a user in previous versions of ScoreExpress.
Administrator
As an administrator, you can do anything an organiser can do. On top of that you can also manage the user memberships of your organisation and configure the default passwords for event based access (see below)
Event based Access
The organisation users as described above are ment for people that are involved in the preparation and general organisation of events on a regular basis.
In order to keep things practical, it is not necessary for all people involved in an event (such as judges, presenters, etc...) to have a personal account.
At an event you will be able to give access to people based on their role within the event.
Event Roles
Following event level roles are defined:
Organiser
This role gives the same access to an event (but only the speciific event) as a personal account with the organiser role, but limited to a single event.
Judge
A specific role for judges. The use of the application is limited to the judge console.
Supervisor
This role is similar to the judge role, but for competition supervisors (e.g. superior jury). The role only gives access to the Supervisor page, which allows to see the active scores the judge panels are working on and the results of the active categories.
Display
This is not a role as such, since displays are considered public information, but there is a direct link and QR-code to access the displays of your event.
Event Access Passwords
In order to log in to the event with a specific role you either need to:
- scan the QR-code for the role.
- use the direct link to the event and role.
- open the general Application URL, select the event and role and type the event password for the role.
You can set the event passwords on two levels:
Organisation Level Event Passwords
Within your organisation (if you are an Administrator), you can set the default passwords for each event role.
These passwords will apply to all events of your organisation, unless they have been overruled on the event level.
Event Level Passwords
If you want to use different passwords (for one or multiple roles) than the organisation level passwords for an event, you can set the passwords for each role within the event itself.
After you have set a password for a role in the event, you will not be able to use the organisation level password for that role.
Event Access Configuration
Within the event organisation pages, you will find the page 'Connection and Login' in the general section.
On this page you can configure the IP-address to be used for local access to the application (as before) and set the role passwords if needed.
For each role you will find a separate page with a link or QR-code that gives direct acces to the application part and role of the application.
Local Server PC Deployment
The way you prepare a competition on a local Server PC will change slightly.
Installing and updating the software is the same as before. Make sure docker is installed and updated and then run the deployment script.
For this update, it is best if you do a ClearDB to reset the local database before installing the update.
After installing the new version on a PC, the home page of the application will list all events available on the PC, without requiring to login first.
By selecting the an event, you will be able to chose with which role you want to log in and to provide the corresponding password. Chosing the organiser role will give you access to the event administration pages.
Downloading an event
The procedure to download an event on your PC has changed slightly. You can only synchronise and download events, by using your personal account.
- From the Home-page, click the Import Event button on the upper right.
- Step 1: provide your personal username or email and password to log in.
- Step 2: only applies if you are part of multiple organisations. Select the organisation of the event you need.
- Step 3: Select the event you want to download.
- Step 4: Confirm the syncronisation. The syncronisation will start and once finished, you can return to the home page and find the downloaded event.
How is the Migration planned?
Conversion of the Cloud Application
On the launch of version 3 we will convert all accounts into:
- An organisation, with all of the configurations you had on your usual account and all of your events as before.
- A new User Account with administrator access to your organisation. The user account will have the same username and password as your old account.
From then on you can start working within the new structure on the cloud.
What should you do first?
Change your password
The new account will have administrator rights to your organisation. If multiple people have the password of your account, you should probably change the password.
Set up Accounts for Collaborators
If you have other people that need access to your organisation, set up personal accounts and assign them the proper role.
Set Event Passwords
upon conversion, there will be no event passwords configured on the organisation level, nor on the events.
If you need people to have access to the event role, consider your strategy:
- Set up event passwords on the organisation level if you want to use general passwords for all of your events by default.
- Set up event passwords per event, if you want to have more precise control over who has access to certain events.
Conversion of your local Server PC
After the launch of version 3 on the cloud, you need to take following things into account:
Events already on the PC
Events that you have already on your PC will keep synchronising with the cloud database just fine.
So all changes you make in the competition will be preserved.
You will not however, be able to load new events onto the PC with as long as you haven't updated the software.
Updating the Server PC
In order to update the ScoreExpress software on your PC, first perform a ClearDB to make sure the database is fresh.
After that, perform the normal procedure to update the application.